1. EVENT DETAILS

Access is strictly limited to the agreed rental period for the Client, their guests, and vendors.

2. FEES & PAYMENT TERMS

· Full payment is required at the time of booking to secure the date.

· No booking is confirmed without full payment.

Late Payments

Any outstanding balance after 14 days will incur interest at a rate of 10% per month until paid.

Client agrees to cover any legal or collection costs if payment is not fulfilled.

3. CANCELLATION & REFUND POLICY

· Cancellations made more than 7 days prior to the event will incur a $100 cancellation fee.

· Cancellations made within 7 days of the event are non-refundable.

· No refunds for same-day cancellations or no-shows. In case of unforeseen circumstances (e.g., weather, emergencies), Shades Studio will attempt to reschedule where possible.

4. ALCOHOL POLICY

· Client must comply with all British Columbia liquor laws.

· If alcohol is served, the Client must obtain a Special Event Permit.

· Proof of permit must be provided before the event.

Client assumes full responsibility for any liabilities related to alcohol consumption.

Shades Studio reserves the right to terminate the event immediately if policies are violated.

5. SMOKE-FREE POLICY

Shades Studio is a strictly smoke-free and vape-free facility.

· Smoking/vaping inside or outside the premises is prohibited.

· Violation will result in:

$250 cleaning fee (outdoor evidence)

$1000 cleaning fee (indoor evidence)

6. CLIENT CONDUCT

 · Respectful and professional behavior is required at all times.

· Any damage, misconduct, or unsafe behavior may result in immediate termination of the booking without refund.

7. SET-UP & CLEAN-UP

· Client is responsible for full setup and teardown within the booking time.

· All décor, equipment, and personal items must be removed by the end of the rental period.

Cleaning Fees:

· Basic cleaning included

· Excessive cleaning: $250

· Garbage beyond limit: $75

· Unremoved items: $75 minimum disposal fee

Venue must be returned in the same condition as received.

8. DAMAGES & LIABILITY

· Client is responsible for any damages caused by themselves, guests, or vendors.

· A security deposit or credit card may be required. Any use of studio consumables (products, disposables, etc.) without permission will be charged plus a $75 restocking fee.

9. INDEMNIFICATION

The Client agrees to indemnify and hold harmless Shades Studio, its owners, and staƯ from any claims, damages, injuries, or liabilities arising from the event.

10. LOST & FOUND

Shades Studio is not responsible for lost or stolen items. Items found will be held for up to 30 days.

11. RIGHT OF ENTRY

Shades Studio reserves the right to enter the premises at any time for safety, maintenance, or emergency purposes. CONSENT & SIGNATURE By signing below, the Client confirms they have read, understood, and agreed to all terms outlined in this agreement.